Job title: Corporate Affairs Manager - SA/Nigeria
Job type: Permanent
Emp type: Full-time
Industry: Engineering
Salary type: Annual
Location: La Mercy, Durban
Job published: 2020-05-12
Job ID: 32610

Job Description

Purpose of role

The position exists to support company operations by providing financial and administrative support, maintaining office processes, systems and to serve as a link between group entities. The incumbent will ensure alignment, compliance, implementation and coordination of matters related to finance, people, systems, processes and general operations to ensure organisational effectiveness, efficiency and support the business in achieving its deliverables. 

 

The position of Corporate Affairs Manager will encompass the following major functions or key result areas:

  • Group and entity compliance
  • Financial Reporting and Support
  • People Reporting and Support
  • Oversee Process and Systems Deployment
  • General Administration and Support

The requirements in the above key result areas are broadly identified below:

Group and Entity Compliance

• Provide strategic advice and direction to the General Manager and executive management team
• Handle group enquiries and complaints from internal stakeholders.
• Facilitate communication between Head Office staff and the wider company
• To communicate and alert head office of non-compliance, illegality and non-alignment to business principles and strategy
• Prepare business plans, reports, documents and collateral as required
• Represent company on forums or committees as required
• Represent company at occasional out-of-hours events, hosted by, or on behalf of, the organisation

Financial Support & Reporting

• Work with our accounting department to streamline vendor payment processes and improve the financial health of the company
• Act as the primary support person for month, quarter and year-end financial activities
• Manage all accounting operations including Billing, Cost Accounting, Inventory Accounting and Revenue Recognition
• Coordinate and direct the preparation of the budget and financial forecasts and report variances
• Prepare and publish timely monthly financial statements
• Coordinate the preparation of regulatory reporting
• Research technical accounting issues for compliance
• Support month-end and year-end close process
• Ensure quality control over financial transactions and financial reporting
• Manage and comply with local, state, and federal government reporting requirements and tax filings
• Maintenance and documentation of accounting procedures & policies
• Maintaining relationships with external auditors and banks
• Measuring company performance against external and internal benchmarks
• Identifying areas to improve business efficiencies and reduce costs
• Working closely with Executive Leadership team to deliver reports, analysis findings, potential risk areas and forecast opportunities
• Collaborate with the payroll group to ensure that all deductions and payroll activities are compliant with payroll laws
• To update, maintain and report on business scorecards monthly

People Support & Reporting

• Establish strong relations with HC team and understand of policy and processes
• To ensure and uphold fairness, equality and equity in the workplace
• Implement policies as approved by the HC Executive
• To keep track and report of labour for the entity
• To manage payroll compliance and relations with service providers
• To update and track employee performance through mid-year and full year reviews
• To manage leave application and tracking process
• To interview, recruit staff, provide orientation and training to new employees
• Coordinate office staff activities to ensure maximum efficiency
• Coach, mentor and discipline office staff when required
• Maintain a safe and secure working environment

Oversee Process and Systems Deployment

• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal,
retrieval and staff transfers
• Responsible for developing standards and promoting activities that enhance operational procedures
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts
and office systems
• Coordinate with IT department on all office equipment
• Ensure security, integrity and confidentiality of data

General Administration and Support

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Review and approve office supply acquisitions
• Participate actively in the planning and execution of company events

Corporate contribution

• Constructively participate as a member of the wider team
• Undertake any other tasks or one-off projects which may be assigned from time to time
• Ensure protection of the company’s commercial interests always and in all circumstances
• Take all practicable steps to ensure personal safety and the safety of others as a matter of priority
• Demonstrate professional skill and a high standard of fairness and integrity\

Qualifications and experience

• Post graduate Degree in accounting or finance / Qualified Chartered Accountant
• An MBA will be advantageous
• At least 5 years’ experience in a financial or management accounting function
• Previous experience in a general management role will be an advantage
• Experience in using SAP

The following indicates what would typically be expected for this role at a competent level:

• Knowledge of financial accounting principles
• Strong written and verbal communication skills
• Ability to work in an organised and structured approach
• Excellent time management skills and the ability to balance multiple deadlines
• Sound understanding and commitment to excellent financial controls
• The ability to influence others to provide information and to make things happen
• Excellent Microsoft Office skills
• Professional approach
• Commitment to customer service
• Commitment to project goals